Role Purpose

The Sponsorship Assistant is responsible to maintain the systematic sponsorship operation records. S/he is responsible for tracking sponsorship records; dispatching all the mails accurately and timely to partners, sponsors and the member countries.
Term and Location: Fixed term position based in Kathmandu

Key Areas of Accountability

Filing Management

• Maintain the systematic filing of each individual child's folder
• Create folders for newly enrolled children in sponsorship
• Photocopy all sponsor and child communication and file copies in individual folders
• Provide guidance for filing clerk

Tracking Records

• Track all the mails received from partners and members
• Track the received annual update forms in tracking database
• Change the status of correspondence in ASISt database

Mailing and Dispatching

• Prepare memos and dispatch lists for dispatching the sponsorship documents
• Package the mails and regular pouches for members and partner organizations
• Dispatch all the mails accurately and timely to partners and member countries

Coordinate to meet timeline

• Coordinate with partner organizations to meet the timeline of correspondence
• Coordinate with courier services for timely delivery and dispatching of mails

Others

• Keep records of sponsorship operation material stocks