How to Write a Follow-up Email for Job Application

Tag: Job Preparation | Date: March 9, 2016 | Total View: 5245

You saw a job vacancy for the particular post which matches your skills, experiences, knowledge and every requirement that the job calls for. You confidently submit your job application with great expectation. You sent your CV, cover letter and every document that was asked by the company. Now, here you are waiting for a call back for an interview. The period of waiting for a call from the company is the toughest time for every job seeker. There might be various reasons for not getting a call back. Some people think they may not be the right candidate and some other has reserved the post.  Nevertheless, never give up.

Communication is the best way to uphold the connection with the company you have applied in. You must know that the company receive numerous applications for the same vacancy announcement. There are many chances of your email to get deserted among the many. So, without getting too aggressive you can send a follow up email to make sure that your application will be noticed by the employer.

Here are some tips to follow if you are about to send a follow-up email for job application;

Wait At Least for Few Days

Let adequate time to pass.  It can be understood that you don’t have a job and are eager to get one. You tried several options and you are not getting call or any follow back notice from companies. There is no hard and fast rule but wait at least 5 days to a week before sending your follow up email. There can be hundreds of job application piled up which the company may be going through. If you are the right candidate then you will surely be called. But follow up email is also very much important.

Know the Right Person to Send Your Email

It doesn’t matter if your email is powerful enough to change the decision of the recruiters. It won’t show its appealing power if you send it to the wrong address. Don’t make the mistake of sending your email to wrong person or in random email. First, be sure that the person you send your email is to the person whom you can reach to again.  The follow up email can turn to be wonder pill but if you send to wrong person there is not guarantee to get the job. 

If you constantly search contact number you will surely get it in the website of the page.  You can also check contact on the LinkedIn or other  social media accounts of the company.

Make First Impression

You will never be able to make a first impression if you got the greeting and subject line wrong. You must also write as professionally as you can because it is a business email. You must be skillful while writing the follow-up email. Don’t make the mistake of addressing the recipient only by sir or ma’am if you don’t know who they are.

Even if you know or got the information about the hiring manager, don’t address by his or her name. Either write “Dear Hiring Manager” or “Good Morning/Evening Dear Name of Hiring Manager”. Also work in your subject line, write the true aim for the follow up email. “Follow up for the post of ABCD”.

Be Precise in Your Message

The main part of your email is the message and it won’t really be pleasing if you just go on describing about your experience while waiting for the call back.  This is the opportunity for you to build impression and bring attention to your qualification. Just start by stating the position you applied for and when was the exact date.

State about the qualification you have that will help to assist the company to the new level. You can also request the hiring manager to let you know if your document hasn’t been received yet. Or you can surely add some important documents in the follow up email so that the hiring manager will see the documents right away.

Proof Read

Of course you are excited about the email and the job but give a second look again. Make sure that your email doesn’t have any error including grammar, spelling and so on.  Take a break and make your mind fresh before you make a final check over. Even check your previous mail to see if there were any mistakes. If yes, resend all the documents.

Polishing the email with better and heavy words before hitting the send button can be very much beneficial. If you are still not happy with your email, get help from the web or someone who is an expert in writing.

After you send the message you still have to be patient and wait for the response. Don’t write another email the very next day. Don’t be disheartened if you don’t get the answer right away. May be there may be certain time limitation of the company to go through all the emails. Be confident and have trust in yourself. May be there is something better waiting for you in your life ahead. For more career tips visit us.

 

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