Job Location: Kathmandu

No. of Vacancies: 1

Offered Salary: Negotiable

Educational Qualification:

• Masters degree in a relevant field (Accountancy, auditing) or equivalent gained in work experience for 3years or more, specially with INGO

Job Specifications:

Personal Specification:

Experience:

Essential

• Demonstrated experience of financial and management accounting in a development context, to include the ability to effectively monitor resources, finances, personnel and information.
• Demonstrated experience of managing audits as required by donors and the Government of Nepal. 
• Experience of carrying out training programmes with a wide variety of participants from a broad cultural and professional background.
• Experience of working within the context of multidisciplinary and multicultural teams
• Direct experience of partner appraisal, assessment, monitoring.
• Demonstrated experience in preparing funding proposals and reports for a range of donors

Skills & Abilities:

Essential

• Analytical skills and ability to think strategically
• Ability to foster and support capacity building in own staff and of national partners
• Ability to influence, communicate and co-operate, and negotiate with a wide range of people and organisations (including government) at all levels with tact, diplomacy and sensitivity to cultural differences 
• Ability to communicate well in person and in writing such as letters, reports and policy documents (in English and in Bangla)

Desirable

• Demonstrated ability to work under pressure and meet deadlines
• Competent IT skills, including experience of Word, Excel, Access and PowerPoint 

Personal qualities:

Essential

• Commitment to equality opportunities
• Commitment to the aims and values of organisation

Knowledge:

Desirable

• Demonstrated understanding of the recent political, economic and social history of South Asia

Job Description:

Responsible To: Regional Programme Manager and Regional Rep

Responsible For: No line reports

Purpose of the job:
To be responsible for all the management of HelpAge International Nepal’s Programme accounts.  The post holder will assist in the timely uploading of all financial information required by HAI financial procedures and for producing management accounts for the use of programme budget holders and partners.  The post holder will also support the HAI Nepal office and partners in maintaining their financial systems and procedures in accordance with national, organisational and donor requirements.

Financial management of Country office:

• To support the HAI Nepal office in maintaining their financial procedures and financial records in accordance with HAI requirements.
• To support the HAI Nepal office in the production of monthly financial accounts in accordance with HAI requirements.
• To be responsible for the completion of End of Year procedures ensuring that all financial returns are completed accurately and to the required timescale.
• To be responsible for engaging external auditors for the Nepal office in accordance with HAI and the Government of Nepal requirements.
• To prepare cash flow sheets (3 month in advance) and submit monthly cash transfer requests to London.

Support to the Projects:

• To Support HAI Nepal office in preparing/ reviewing the proposal and budgets for new and ongoing projects.
• To support HAI Nepal office in the production of donor financial reports as and when required and in accordance with donor requirements.
• To support HAI Nepal office in the financial monitoring of the ongoing projects as and when required. 
• Visit to the field locations, monitor the financial progress and provide required support as necessary. 
• To work closely with budget holders to review monthly the coding of all HAI Nepal and assist to achieve maximum cost recovery as allowed under individual donor contracts.
• To be responsible for preparing and submitting all legally required returns for HelpAge Nepal, including bit not limited to Tax payments, Audit reports and project approvals (Social Welfare Council).

Support to partners:

• To support HAI Nepal partners in the production of monthly financial accounts in accordance with HAI requirements including training where necessary.
• To support HAI partners in the production of donor financial reports as and when required and in accordance with donor requirements.
• To provide on-the-job training to HAI partners in producing monthly accounts in accordance with HAI requirements.
• To carry out partner financial assessments in accordance with HAI procedures.

Day to Day accounts task:

• Be responsible for preparing monthly financial accounting reports to the last day of each month for country office and sign off by the 5th of the following month.
• Prepare Payroll and other financial statements as and when necessary.
• Assist Country office in day to day bank operation i.e.  Preparation of vouchers, keep chequebook and registers and prepare cheques, arrange signature etc.
• Check the financial bill/vouchers and make recommendation for payments.
• Undertake any other duties as and when necessary to fulfil the objectives of HelpAge International in Nepal and the South Asia region.

Extent of Authority:

• The post-holder will report to the Regional Programme Manager, South Asia and Regional Rep.

Other Specific Requirements:

Other features of the job

• The post-holder will be based in Kathmandu and will be expected to travel within Nepal at least 40% of time.

Salary & Grade: TBC

Department: Nepal Country Office, South Asia RDC

Relations with Others

Internally with line manager in Nepal, Regional Finance Manager, Project Officer, South Asia Desk officer London, International Accountant London.

Externally with donors, Government departments and programme partners

 

HelpAge International is an equal opportunities employer.