GRADE: 5
LOCATION:  Kapilvastu, WRO
TEAM/PROGRAMME:  Support Service
Child Safeguarding Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

ROLE PURPOSE: 
Save the Children is the leading independent organization for children.  We save children’s lives; we fight for their rights; we help them fulfill their potential. We work together, with our partners from civil societies and government, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. 

The purpose of this position is to support district team in finance, administration and logistic works, monitoring and coaching to partners of SCI on the districts and assist Senior Finance and Admin Coordinator for maintaining efficient financial management in the region.
 
KEY AREAS OF ACCOUNTABILITY:

Finance Jobs;

• Fund management of district office; prepare Cash flow forecast, and reconciliation of cash, bank and fund and its utilization.
• Check all bills and invoices and ensure that all invoices are received on time  and adequate supporting documents are available
• Ensure procurement process are properly followed  and invoices are accurately authorize before payment
• Check/ensure proper charging and coding of the expenditures, prepare vouchers and inputs the data into the system 
• Make timely payments of vendor’s bills and settlement of advance, liabilities and receivables etc and reconcile periodically
• Prepare checks and submit  for review and approval
• Establish and maintain the filing system
• Back up data of electronic finance and finance related documents will be taken daily and safely kept.
• Provide and guide program staff on the payments of direct implementation activities as per request.
• Ensure/Support PNGOs to fulfill the compliances (local laws, donors’ requirements, partnership guideline and organizational admin/finance policies and procedures).
• Ensure/work together with Sr. FAC and project coordinator in the audit concerns are realized, addressed and regularized of the region as well as partner organizations.
• Regular monitoring /coaching/support visit in PNGOs.
• Submit monthly finance report in GLACOS by end of each month to Sr. Finance and Admin Coordinator 

Administrative jobs:

• Manage day to day administrative and logistics of district office
• Manage hotel reservation, ticket arrangement and other logistics arrangement for staff, guests, and official visitors for training, meeting, workshops when required.
• Support Implementing partners to strengthening logistics and procurement system
• Carryout monitoring of procurement made by partner organization in coordination with concern programme coordinator 
• Educate and orient procurement policy and procedure to partner organization in coordination with program coordinator.
• Manage inventory of SC properties in the district
• Supervise finance assistant, driver and support staff 
• Work in emergency situation in the region or as assigned per dual mandate of the organization

SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE
Education

• Bachelor's degree in Commerce, Business Administration, Business Studies or related discipline 

Work Experience

• 3 years of relevant work experience preferably at INGOs